Business Office Assistant

Job Title:                      Business Office Assistant

Job ID:                         BOA

Location:                      Fort Lauderdale, Florida

Full/Part Time:             Full-Time

Regular/Temporary:     Regular

Position Description

SUEX Inversiones US seeks a meticulous and proactive Business Office Assistant to bolster our operations/administrative team. The perfect candidate will manage the day-to-day needs of the office. The Business Office Assistant will be the point person for maintenance, mailing, office supplies, office equipment, invoices, and other projects as needed. In addition, this person will oversee work hours/timesheets, handle invoicing, coordinate with contractors, aid in training, support employee relations concerning benefits/policies, and collaborate closely with management. This Business Office Assistant is instrumental in ensuring seamless operations across the company.

Whenever it is required, he or she will help with some light bookkeeping and payroll. Our Business Office Assistant must be able to problem solve and meet deadlines daily. He or she must be able to adapt and maintain time management. Must have critical thinking in a stressful working environment where multi-tasking skills are essential. Other duties as assigned to fit the business needs.

Essential Functions & Responsibilities

• Provide Administrative support for overall office operations and staff.
• Work closely across all departments, gather information, and provide progress updates to management.
• Greet and attend to all visitors or scheduled appointments.
• Handle all calls and email communications for staff and clients with urgency.
• Manage timesheet app/system spreadsheets weekly.
• Liaison between ADP for payroll purposes and send reports for them to generate payroll weekly.
• Maintain many bookkeeping and production reports, including cash flow reports, invoices, purchase orders, vendor, and job files.
• Conduct research using the internet and other resources to accommodate specific project needs.
• Supports administration, coordination, and application of company-wide human resources policies, procedures, and practices.
• Processes and submits payroll information; troubleshoots payroll issues.
• Coordinates travel arrangements for some employees.
• Performs other related duties as assigned by management.

Additional Responsibilities:

• Performs general clerical duties, including but not limited to filing, photocopying, faxing, and mailing.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Maintains and orders supplies as needed.
• Assist in training and team development.
• Maintain office flow, punctuality, and productivity.
• Staff evaluations and performance accountability reports.
• Assist in payroll and hours submission.
• HR – benefits, paid time off, personnel documents.
• Work with vendors and contracts as needed.
• Organize day-to-day office operations and procedures.
• Work with vendors as it relates to office supplies.
• Maintain the day-to-day office equipment and arrange repairs as needed.

Background & Experience: 

• The individual should have 3+ years post-qualification experience working in an HR or related function (e.g., administrative, payroll).
• Proven ability to identify and prioritize relevant tasks.

Education/Training Requirements:

Associate's degree in Human Resources, Business Administration, Management, or related field.

Other Requirements: 

• Advanced level skills in Excel - highly proficient with manipulating and reporting on data.
• Able to work independently and use own initiative.
• Able to organize efficiently and establish priorities.
• Strong detail orientation and focus on the accuracy of work.
• Able to interact proactively with management and staff across all levels of the organization.
• Interpersonal solid awareness and ability to influence.

Must Include

• Cover letter
• Resume in PDF format w/ references.

Job Type: Full-time                                                                              Required experience:  3 years

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

To apply, please email your CV to jobs.suexinvus@gmail.com and refer to the job title.