Receptionist / Clerical

SW Broward company seeks experienced, self-motivated and well organized individual for Receptionist / Clerical duties. Full time, extensive experience with Microsoft Office (Excel) required. Bilingual a plus. 

Receptionist Job Duties:

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

Directs visitors by maintaining employee and department directories; giving instructions.

Maintains security by following procedures; monitoring logbook; issuing visitor badges.

Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

Maintains safe and clean reception area by complying with procedures, rules, and regulations.Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

Contributes to team effort by accomplishing related results as needed.

answer telephone, screen and direct calls 

take and relay messages

provide information to callers

greet persons entering organization

direct persons to correct destination

deal with queries from the public and customers

ensure knowledge of staff movements in and out of organization

monitor visitor access and maintain security awareness

provide general administrative and clerical support

prepare correspondence and documents

receive and sort mail and deliveries

schedule appointments

maintain appointment diary either manually or electronically

organize conference and meeting room bookings

co-ordinate meetings and organize catering

monitor and maintain office equipment

control inventory relevant to reception area

tidy and maintain the reception area