Administrative OfficerMiami Beach Visitor and Convention Authority
Government agency in Miami Beach seeking professional to perform administrative work following well-established procedures.
Responsible for answering and taking phone messages; scheduling of meetings and conference room; assists Assistant Director in grant verification process; computes and compiles data; counts, sorts, and files material alphabetically, numerically, or by other predetermined categories; enters calendar information into database; maintains and updates manuals; maintains a list of community organizations; opens, sorts, and distributes mail and other correspondence; operates a variety of general office machines; receives and delivers supplies and materials; oversees all record management functions including filing for office, scanning and creating files; reviews quarterly gift disclosure form and tracking of complimentary tickets; organizes committee meetings for board members, if necessary; orders and manages office supplies; assists in creation of plans for office remodeling; handles and solves complaints independently, routes to proper person and follow-up; prepares all financial paperwork (payments, purchase orders and tracking); event preparation and staffing ; manages and overseas office equipment including purchases and maintenance; performs related work as required. Bachelor of Science degree in Public or Business Administration or equivalent and minimum 5 years' experience; thorough experience in administrative work, including considerable experience at a supervisory level; experience can substitute for education on a year-per-year basis; Bilingual preferred.
Thorough knowledge of current office procedures, practices, methods, techniques, work processes, filing systems and the use of modern office equipment. Graphic design experience; considerable knowledge of Business English, Spelling, Business Arithmetic; ability to understand and follow complex written and verbal instructions; ability to establish and maintain effective working relationships with employees and the general public; ability to communicate effectively, both verbally and in writing, using excellent English; ability to make decisions in accordance with laws, regulations, and departmental policy; ability to work independently, without specific instructions. PC proficiency (MS Office Word, Access, Outlook, PowerPoint, and Excel; Adobe Acrobat, and database entry).