" " FLORIDA INTERNATIONAL UNIVERSITY SCAI Office Specialist - 532424 in Miami, FL | Miami Herald Jobs

SCAI Office Specialist - 532424

FLORIDA INTERNATIONAL UNIVERSITY   Miami, FL   Full-time     Administration / Clerical
Posted on June 24, 2024
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SCAI Office Specialist - 532424

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinates a variety of administrative duties in support of the Office of Student Conduct and Academic Integrity (SCAI) and the staff. Provides customer service to internal and external contacts and ensures inquiries are addressed and resolved. This position reports to the Assistant Dean of Students.

  • Answers communications directed to SCAI (telephone calls, voicemails, mail, and e-mails) and engage with those who visit SCAI in a welcoming and professional manner. Serves as first point of contact for students, faculty, staff and visitors in a friendly and professional manner for the Office of Student Conduct & Academic Integrity.
  • Assists in the day-to-day office operations of SCAI.
  • Coordinates scheduling of Student Conduct Committee hearings and maintains the Director's calendar.
  • Places and lifts relevant holds on accounts as part of the conduct process.
  • Assists with background/conduct checks and help compile and redact materials as needed for office operations and relevant third-party requests.
  • Creates and maintains record retention of the office, including: managing proper retention and purging of hard copy files/media and Maxient based data per Florida's GS5 Schedule; organization of the office SharePoint drive; and, coordinating with other offices when record retention request are made.
  • Serves as the point-of-contact for submitting tickets/requests for any infrastructure or technology issues (i.e. updating name plaques, computer issues, key access, etc.).
  • Provides administrative and technical support to office personnel in preparation for and during meetings, presentations, and workshops (e.g., creation of PowerPoints, Zoom, parking coordination).
  • Provides departmental support in the Coordinator's absence, including, but not limited to departmental scheduling, purchases, and travel arrangements.
  • Handles cash or check transactions as needed.

Minimum Qualifications:

  • High school diploma or GED and four (4) years office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications:

  • Customer service experience.

Job Category:

  • Staff

Advertised Salary:

  • $31,500 – $37,000

Work Schedule:

  • Begin time: 8:30 AM
  • End time: 5:00 PM

Pre-employment:

  • Expanded Background Check

For further information or to apply online visit our website at careers.fiu.edu and reference job opening ID # 532424

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status