Program Manager - College of Business-534000

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university withcolleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios.FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums:Patricia & Phillip Frost Art Museum, theWolfsonian-FIU, and theJewish Museum of Florida-FIU. FIU is a member ofConference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visithttp://www.fiu.edu/.

Program Manager - College of Business-534000

Job Summary:

Oversees the operations and logistics of the College of Business' Specialized Masters programs.

• Plans, implements and monitors the delivery of student services for the Specialized Masters programs face to face and online cohorts. Manages admissions, registration, scheduling issues, billing, payment and collections. Coordinates all graduation, orientation and networking social activities for the program.
• Communicates with students through presence at all instructional delivery locations as well as electronic media. Reviews student accounts to ensure that payments are made on time and advises on student holds or any account issues.
• Coordinates with the faculty on the ordering of textbooks, student materials, and other faculty curriculum needs.
• Counsels and advises Specialized Masters programs prospects, joint degree and dual degree students on Admissions policies and procedures. Maintains confidentiality of the admissions files and current students files.
• Manages and implements the development of the Specialized Masters programs Alumni Network with the Office of Development and Alumni Relations.
• May supervise, develop and coordinate the activities of a direct report.
• Works closely with the program leadership with the budget planning and maintains fiscal responsibility for all program activities. Reviews accounts payable/receivable transactions, ensuring appropriate allocation of funds across program budget(s).
• Coordinates with the faculty on the ordering of textbooks, student materials, and other faculty curriculum needs.
• Collaborates with Department leadership on faculty and student academic issues. Aids in the dissemination of academic information to currently enrolled students and prospects.
• Manages and reconciles departmental expenses including travel and other expenses using University credit card. Assures compliance and adherence to University credit card policies and procedures. Submits requisitions and receives goods or services against purchase orders; creates travel authorizations, expense reports, through the University's financial system. May process contracts in accordance with University purchasing guidelines.
• Interprets university administrative and/or fiscal policies and procedures. Provides recommendations on procedures for the unit to improve administrative and/or fiscal operation for the programs and office site.
• Works collaboratively with the Marketing and Communications team in developing program marketing strategy and materials. Verifying website accuracy. Assists with the development and design of digital and print collaterals.
• Conducts information sessions, class visits and interviewing candidates. Works with candidates through the entire recruitment process. May travel international and domestic for recruitment.
• Manages all aspects of the Advisory Board (oversees the coordination and organization of all Advisory Board meetings and events. Acts as the main communication liaison between board members and the organization. Prepares agendas, materials, and minutes, ensuring all board activities are well-documented and compliant. Manages member recruitment, engagement, and retention).

Minimum Qualifications: Bachelor's degree in an appropriate specialization and four (4) years of related experience, or Master's degree in an appropriate specialization and two (2) years related experience.

Desired Qualifications:

• Experience working in Higher Education.
• Experience working with students.
• Experience in enrollment/admissions process.
• Knowledge of Peoplesoft.

Salary: $50,000 - $60,000

Work Schedule:

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements:

Expanded Background Check

Other Information:

• Ability to travel locally and nationally.
• Ability to travel internationally.
• Ability to work flexible hours as needed.

Veterans Preference:

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 534000

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.