" " FLORIDA INTERNATIONAL UNIVERSITY Office Coordinator - 532432 in Miami, FL | Miami Herald Jobs

Office Coordinator - 532432

FLORIDA INTERNATIONAL UNIVERSITY   Miami, FL   Full-time     Administration / Clerical
Posted on June 24, 2024
Apply Now

Office Coordinator

 

ABOUT FIU

 

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

 

POSITION DESCRIPTION

 

The Herbert Wertheim College of Medicine is currently seeking an Office Coordinator to join our team of professionals.

 

Duties include:

 

  • Oversees travel arrangements for the Herbert Wertheim College of Medicine (HWCOM) faculty and staff including airline/hotel/car rental and necessary registrations, while in compliance with State Law, University Rules and Policies. Interprets applicable university policies and procedures pertaining to the university travel guidelines.
  • Reviews and monitors requests to ensure compliance with departmental Service Level Agreements (SLA)s.
  • Runs budget overview before creating Travel Authorizations (TA's) to ensure the activity or project has enough money allocated in Travel to cover the costs of the requested travel. Creates and processes travel and expense itineraries and reimbursement needs for HWCOM.
  • Manages and updates all internal travel logs and runs travel authorization reports for the statuses of each travel authorization to take the necessary actions needed to close them out.
  • Serves as the lead resource for any travel related questions for the faculty and staff within HWCOM.
  • Works closely with travel partners to ensure best pricing. Serves as the main point of contact on behalf of the traveler for any travel related questions and/or arrangements.
  • Reviews the necessary documentation related to guest travel reimbursements prior to expense manager approval. Liaises with end user to make all necessary corrections, if needed.
  • Serves as a liaison between FIU's Controllers Office and HWCOM faculty and staff to solve any reimbursement discrepancies.
  • Ensures compliance with policies and procedures such as liaising with departments to determine travel needs (i.e. accommodations, mode of transportation, travel dates, and budget considerations). Follows up with department liaisons about travel plans and makes adjustments as needed.
  • Manages internal and external correspondence and documents. Oversees and manages the COMFIN email.
  • Uses initiative and independent judgement to see that matters requiring attention are delegated to proper authority or handled personally, as appropriate.
  • Serves as an University card user for departmental transactions. Adheres to University credit card policies and procedures.
  • Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

 

MINIMUM QUALIFICATIONS

 

High school diploma or GED and six (6) years of office or related experience providing administrative support or managing/coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

 

TO APPLY

To apply, please visit us on-line at https://hr.fiu.edu/careers/, click on “Prospective Employees” or “Current Employees” and search for job opening ID 532432.

 

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.