Manager of Admin Services - 534050

Manager of Admin Services

ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking a Manager of Admin Services to join our team of professionals.

Duties include:

• Manages and assists the Project Manager in planning, executing, and closing of projects, overseeing day-to-day project management activities to support the department.
• Oversees task assignments to internal teams and assists in managing schedules, ensuring adherence to timelines.
• Maintains and updates the Smartsheet solution, creating and managing project plans, timelines, dashboards, and reports to monitor progress and key performance indicators.
• Supports the Project Manager with administrative functions and serves as a backup representative in meetings with strategic partners.
• Evaluates current processes to identify inefficiencies and recommends improvements to streamline processes and enhance efficiency.
• Communicates project status, issues and risks to the Project Manager and relevant stakeholders, ensuring effective coordination with various departments to ensure timely task completion.
• Identifies and resolves project lifecycle issues and roadblocks to maintain project momentum.
• Prepares and maintains comprehensive project documentation, including project plans, status reports, and meeting minutes.
• Conducts regular reviews of project processes and proposes improvements, generating and presenting project performance reports to stakeholders with key metrics and improvement areas.
• Adheres to university policies and procedures.
• Performs other related duties as required. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

MINIMUM QUALIFICATIONS

Bachelor's degree in business or related field and four (4) years related business or administrative experience, or Master's degree in business or related field and two (2) years related business or administrative experience.

TO APPLY

To apply, please visit us on-line at https://hr.fiu.edu/careers/, click on “Prospective Employees” or “Current Employees” and search for job opening ID 534050.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.